A Web Based Paperless Meeting Management System

Abstract

The university system faces many difficulties when scheduling and conducting meetings. The proposed system aims at the design and implementation of a Web-based paperless meeting management system for the university. The system provides a technological solution to utilize such meeting management systems. The system consists of the development of a web-based paperless meeting management system with a data table management option. The proposed system will provide a meeting arrangement may have Kotelawla Defence University (KDU) to get details of the meeting or notify alternatives meeting that can be used through the system. Also, this system provides a meeting room direction map, participants can check meeting details online. Within the day of the meeting attendance mark through Quick Response Text (QR). Provide the special section for out participants to participate in the meeting. To accomplish this, the Web-based paperless meeting management system (WBPMMS) was developed Hypertext Mark up Language (HTML), JAVA, Android Studio, MySQL, Extensible Markup Language (XML), Cascading Style Sheet(CSS), JavaScript and Web services Description Language (WDSL). The outcome of this study also offers solutions to overcome issues that may occur in the process of manual meeting management. Many industries use QR codes to attract participants and get their information stored in a private database. Further development of the solution will enable of handling the system in android platform.